2008
May 9th – 11th, 2008
Member
& Parent Information Packet
2008
Information for Fairport Crew Club Members and their
Parents
The
current event schedule can be found at: http://regattacentral.com
The
12th annual New York State Scholastic Rowing Championship Regatta will be held
on May 10th & 11th (Saturday & Sunday), on Fish Creek,
Who Participates?: All novice and varsity
rowers. Coaches will be setting boats prior to this event and certain rowers
may be designated as “spares”. The coaches are committed to rowing as many
eligible members as possible but boat participation will be based upon event
times, equipment availability, and having the right number of rowers to fill
boats.
Transportation: Two buses have been
reserved to transport FCC Members for the weekend. All members of the club are
expected to ride the bus. The bus will pick the rowers up at the boathouse on
May
9th,
2008 at 3:30, and return to the boathouse Sunday evening, May 11th.
Rower Housing: All FCC members are required to complete the
registration form and return as per the instructions on the form. Rowers will be staying at the
Holiday Inn Express in rooms with other rowers.
Rooms will be assigned to rowers in advance; a sign-up sheet will be
available at practice. Rower and parent
chaperone rooms will be grouped as close together as possible.
Parent Housing: A limited number of hotel rooms are being held for
parents on a first-come, first-served basis April 25th, 2008 at
the Holiday Inn Express Turf on
Cost: Each Member: $67 Hotel, $73 Bus, $10 Food, $20 FCC
costs = $170 TOTAL
Regattas are not considered
fundraisers and all fees collected go to cover the cost of the event.
Costs are based on 3-4 rowers
per room, rental of a meeting room, and coach sleeping rooms. All parents, guests and relatives are
required to contribute to cover the cost of food if they plan on eating with
the group. If you intend to have guests attend please indicate this on the
registration form (part 2). Payments for unexpected guests can be made at the
event.
Cash or checks made payable
to Fairport Crew Club are due by April 24th, 2008. Please plan on attending the mandatory parent
meeting on April 24th, 2008 at 6:30 pm. Please bring all forms and money with you.
All
payments must be received prior to departure; please contact Steve Meeske, club
treasurer if you need to make alternate payment arrangements. Rowers are
responsible for all incidental costs (phone, room service, Nintendo, etc.) and
any extra food purchased on-site. Rowers will be held financially responsible
for any damage they cause to the hotel.
Food: Food will be provided to the rowers Friday night and the full day on
Saturday and Sunday. This includes
water, Gatorade, protein bars etc. Parents are expected to assist with set up,
food preparation, and clean up of eating area at the event.
Agenda: All listed times/events subject to change
depending on race schedule and weather
Friday:
3:30pm Depart Fairport
6:30pm Dinner
stop TBA *
8:00pm Arrive Holiday Inn Express
8:00pm Room Check-In In / Boat
Meetings (as determined by coach)
9:30pm Room Curfew / Lights Out
Novices
10:30pm Room Curfew/Lights Out Varsity
*We are working on
reservations. Backup plan is to have
dinner at the hotel in a meeting room.
Rowers may bring snacks on the bus.
Saturday:
4:30am Novice Boys, Novice Girls and Coxswains Depart
Hotel for Race Site
6:00am Continental breakfast
available at hotel
6:30am Varsity Boys, Varsity Girls
Depart for Race Site
6:00pm Dinner at Race Site
7:00pm Depart
10:00pm Room Curfew/Lights Out
Sunday: (contingent upon FCC
advancing to finals)
6:00am FCC Checks out and Departs from Hotel for Race
Site
12:00pm Lunch Break
6:00pm Approximate Time of Departure from
Conduct: Rowers are reminded that proper behavior is required at all times during
the trip.
The
hotel has the right to evict the occupants of any room where the occupants are
exhibiting disruptive behavior. The code of conduct forms have been given to
and signed by each club member; it is expected that the members act
appropriately. Designated chaperones will travel with the team to assist the
coach with supervision of the rowers.
Directions to Regatta from Hotel: Take I-87 North to Exit 14.
Take a left at the exit ramp onto route 9P East toward
Parking/Facilities at Race Site: Very limited parking will be available at an on-site lot for a fee. At
the regatta last year, this cost was $10.00/per car. Additional off-site
parking is available; please note that cars parked illegally along the roads
into the park are ticketed. It is recommended that you carefully review all
signage if not parking in the paid lot. Portable toilets are the only toilet
facilities available at the regatta site. Rowers should come prepared with
tissues/toilet paper and hand sanitizer.
www.hiexpress.com/albany-western
A group rate of $109.00 has been established
at the Holiday Inn Express-Turf on
Rooms must be guaranteed with a credit card
or purchase order. Please call 518-438-0001 or 888-651-0040 to make your
reservations. Be sure to ask for the Fairport Crew Club – Block Code
“Fairport”. Please call by April 25th
to reserve your room, as the rate will no longer be available after this
date. There are a limited number of
rooms available.
Credit Policy:
All guests must establish credit upon check
in. Approved methods of credit are presentation of a major charge card or a
$100.00 deposit, which is refunded at check out.
Hotel Directions:
From the NYS Thruway:
(I-87 N or I-90 E) - Take Thruway Exit 24. After the tollbooths bear
right and follow signs for Exit 1S (Rt.
20/Western Ave). Take exit 1S from toll plaza and Merge
onto Highway. Keep left until you reach
traffic light at the end of the highway. Turn Left onto
From the Adirondack Northway: (I-87 S) - Follow I-87 S to
signs for
Turn Left onto
RIGHT. (
Directions to Regatta from Hotel: Take I-87 North to Exit 14. Take a left at the exit ramp
onto
route 9P East toward
Turn left just after the bridge into the NYS
Boat Launch Site
From the Regatta to the Hotel: (I-87 S) - Follow I-87 S to
for
Left onto
(
Parking/Facilities at Race Site: Very limited parking
will be available at an on-site lot for a fee. At the States regatta last
season this cost was $10.00/per car. Additional off-site parking is available;
please note that cars parked illegally along the roads into the park are
ticketed. It is recommended that you carefully review all signage if not
parking in the paid lot. Portable toilets are the only toilet facilities
available at the regatta site. It is recommended that rowers come prepared with
tissues/toilet paper and hand sanitizer.
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2008 |
Event: NYS Scholastic
Rowing Championship
Leave date: May 9th at 3:30 from the boathouse drive time is ~3 hours 30min
Return date: May 11th ~10pm
Mandates:
All members expected
to room with teammates, coaches will assign rooms by squad
All members are
expected to be present for entire event
Parents are strongly
encouraged to share rooms: there are limited rooms reserved for parents available
at an additional cost of 109$ plus tax, mention FCC. First-come first serve basis.
It is mandatory that rowers ride the bus, however we recognize there are unique situations in which this is not possible. Do you have a unique situation? If so please explain: ___________________________________________________________________________________
Please provide the
following information:
Rower’s name and
squad: _________________________________________ VB/VG/NB/NG
Parents
attending: Yes or No
Name: _________________________ Contact Cell
#:_______________________________
Name: _________________________ Contact Cell
#:_______________________________
Are either staying at
the
If no,
where:_________________________________________________________________
Emergency name/
contact number other than the above ________________/#_______________
Are there any
concerns, medical conditions/ allergies to food or other that we should know
about?
___________________________________________________________________________________
Interested in being a chaperone? Save money by riding the bus, your rower’s
bus charge will also be waived. If
interested please circle Yes!!
And deduct the charges below on Part 2.
Name of Chaperone:
_____________________________________________________________
Rower Charges:
Bus Charges: $73
Hotel Charges: $67
FCC costs (boat transport etc) $20
Dinner Friday $10
Sub total: $170
Please complete Part 2,
and make out a check for the combined total to Fairport Crew Club.
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2008 |
Thanks
for helping our food committee plan for the cost and amount of food needed for
this regatta! Please complete the
following form, submit it with your Saratoga Regatta registration form. Please remember to combine the total cost
from section 1 with this section 2.
The cost of participating in
the FCC food program is 15$ per person, or $40 per family, for Saturday.
The cost of participating on
Sunday (only two meals) is 10$ per person, or $25 per family.
There is no charge for the
rowers as this was covered in their registration costs.
We offer hot meals, coffee, hot chocolate, drink items throughout the day.
Name of
Rower:______________________________________
Family Members Participating in addition
to rower: 0 1 2 3 4 ____other
Which days will you be eating: Sat Sun Both
Any special needs such as vegetarian?
_____________________
Any food allergies? ______________________
Costs:
|
Cost Table: |
Saturday |
Sunday |
Both Days |
|
1 person |
$15 |
$10 |
$25 |
|
2 persons |
$30 |
$20 |
$50 |
|
Family (more than 2 persons) |
$40 |
$25 |
$65 |
Summary:
Costs from Part 1 Registration for Regatta: $170
Costs from Part 2 Food Registration for Regatta: +____
$73 Deduction if you are a chaperone
(see section 1) (_____)
Total cost of event, check made out to FCC: T =_______
Please return completed forms Part 1 and
2and payment to the tan lockbox on the back wall of the boathouse.